There are reasons why shredding your documents safely is important. Every business needs to shred, and a lot of companies think recycling is an adequate alternative to shredding. It’s NOT. From a risk management standpoint, recycling your private paper documents is extremely risky and is considered negligent—sometimes unlawful in many industries—should you find yourself a defendant in court. Destruction of sensitive information is best left to a carefully selected, professional document destruction company.
Paper shredding is required by law for many industries, including medical, legal and government agencies. These companies are required to keep client information secure and maintain a paper trail of how sensitive documents have been stored and destroyed. These companies are often subjected to audits to ensure compliance to both federal and state regulations, including HIPAA (for medical facilities), FACTA (companies dealing with personal or business credit), GLA (for bank and other financial institutions), and GSA (government organizations).
The File Depot of Milwaukee has over 20 years experience in storing and shredding sensitive, proprietary and private information. Here’s why trusted professionals should handle your information:
Safe and Secure
In some cases, using a professional shredding service to rid the business of personal information keeps a company compliant with state and federal regulations about how to destroy or handle personal information.
When looking for a shredding service remember:
- An important factor to consider is the assurance that no one will see the documents you are shredding.
Containers provided to your building will be locked, giving you peace of mind.
To enhance security, we can provide a security-risk assessment to help you determine who should have access to the documents, where the best place is in your office for the containers, which documents should be shredded, and if any records should be digitized and stored before being destroyed.
The File Depot of Milwaukee provides a valuable knowledge base, informing clients of changes to destruction laws, popular trends and other tips for minimizing your risk of identity theft
Secure shredding with The File Depot of Milwaukee gives customers and business owners an unspoken bond of trust knowing that they are properly addressing the identity protection of their clientele and each other. Remember:
- Identity theft cases are prevalent, and increasingly becoming a huge threat with the advent of the Internet.
- A delivery box with a name and an address that’s not properly disposed of can already be a potential threat.
- It’s considered ‘best practice’ for organizations and individuals to use a paper shredder and similar devices to avoid identity theft and fraud.
- Piles of papers cause clutter and increase the risks of fire.
- Offices need to constantly get rid of these papers as part of an organization-wide records management system.
- Many offices purchase office shredders and designate an employee to take care of the proper disposal and destruction of paper documents.
Increase in Office Productivity
Relying on your office shredder is better than tossing documents in the trash.
But it still takes time to feed paper through your shredding machine. A single banker’s box of documents can drain your business of 45 minutes of capacity.
Imagine shredding 10, or 100 boxes?
Shredding a single file takes several minutes with all of the steps involved, which can include:
- Removing paper clips and staples
- Straightening sheets of paper
- Cleaning up paper particles
- Disposing of shredded paper
- Oiling shredder blades
A professional shredding service enables your staff to be more productive with their time.
The File Depot Milwaukee steps in to handle the entire destruction process for you, enabling enhanced productivity for your staff.
Saving Money
When you shred your documents in-house, you end up paying your employees to feed a shredder rather than generate revenue for your business.
Maintaining an internal shredding program for your company is expensive. Your costs include:
- Purchasing shredders
- Buying disposal bags
- Performing maintenance
- Replacing inoperable equipment
- Utility expenses
Outsourcing your shredding to The File Depot Milwaukee saves money for your business.
Trust
Secure shredding with The File Depot Milwaukee gives customers and business owners an unspoken bond of trust knowing that they are properly addressing the identity protection of their clientele and each other.
Environmentally Friendly
Shredding and then recycling paperwork keep the landfills from filling up sooner than they should. Paper is one of the most used materials in circulation. Just about every house and company throw out paper daily. By using The File Depot Milwaukee to shred paper responsibly, space in landfills will be around for trash that cannot be recycled for a longer period of time.
Reasons to Shred and Scan
Scanning your documents and going digital can save a ton of space—but only if you get rid of the old documents once they’ve digitized.
- Shredding and scanning sit at the crossroads between improving security and boosting efficiency.
- When used together though, scanning and shredding don’t force choosing one or the other—instead you can have both.
- By taking newly scanned documents and running the old paper copies through a shredder immediately after, going paperless becomes a much safe process.
- Besides simply saving the space previously used to store paper, shredding after scanning also helps with security, efficiency, and sustainability.
The main benefit of combining the two, shredding after scanning is the safest way to dispose of any unneeded document. By shredding the old copy to pieces the risk of theft is far lower, and once recycled the information is gone completely.
When multiple copies of the same document are circulating it can lead to different revisions and incorrect information being used.
By shredding the original copy after it’s scanned however, you can ensure everyone stays on the same page. The File Depot Milwaukee is simply smarter for your shredding needs and digital longevity.